In every sector, industry and region, documents live, work and travel, touching lives, securing revenue, satisfying compliance, serving customers, carrying ideas. Within organizations, sub-communities of processes, documents and owners exist and evolve. Some are siloes. Some exchange data. Some collaborate. Hybrid paper and digital workflow is common. No wonder that just contemplating change amid such inconsistency easily becomes overwhelming.

Sometimes just hearing how others approached the paper challenge– even if they’re outside your industry — opens the floodgates, and we start to visualize change in our own digital workplace. This document management story might inspire the next step on the journey to your digital workplace.

Going for Document Mobility at Largest University System

Promoting digital documents campus-wide is a big deal when you’re one of the largest campuses in the country’s largest university system. You have to think big, but you can’t lose sight of the individuals at each document touch point. The challenge boils down to giving people the documents they need without restricting them to certain locations.

Cal State University Fullerton belongs to the California State University system, the largest in the U.S.

The university transformed document management through a mobile strategy that includes smart devices and mobile print for anywhere, anytime document delivery.

A long-time advocate of technology in education, the sheer size of CSUF means its digital efforts get noticed and emulated. The school’s use of mobile technology sets an interesting model for what’s possible in education document management.

Savings Are Just Part of It

Cal State Fullerton leveraged digital document management and secure mobile print to save over $250,000. The move from hard copy to digital documents, including secure mobile printing, had an equally valuable impact on the efficiency of daily operations. Faculty, management and staff now benefit from the freedom and flexibility of mobile document availability.

In this case study, Amir Dabirian, Vice President of IT and CIO for California State University Fullerton, explains how CSUF managed education’s changing demands for documents.