Enterprises understand the value of strong sustainability practices and welcome the opportunity to contribute. It’s an important part of who we are as businesses today, and companies like Xerox and others often share information about their efforts and results.

Sustainability can be an easier win when managed print services (MPS) become your document management model. An experienced MPS provider quickly gets to the pain points that prevent you from achieving sustainability goals. The relationship is especially valuable if your MPS partner has their own track record of commitment to sustainable business practices. For example, in 2017, independent ratings group, EcoVadis ranked Xerox as a top manufacturer in sustainability performance.

This commitment carries through into client relationships. Over the past five years, Xerox has worked with Citi, one of the world’s largest financial services providers, to develop and run a global MPS solution with black-and-white and color printers and multifunction devices for printing, copying, faxing and scanning. The Xerox and Citi team worked towards sustainability goals by implementing default two-sided printing and energy saver settings, and by managing enterprise print behavior.

Citigroup Inc. recognized the collaboration by giving Xerox the Citi 2017 Sustainability Partner Award at the annual Citi Supplier Awards ceremony at Citigroup headquarters in New York. The awards recognize partners who deliver meaningful successes, best-in-class efforts, and high levels of performance and excellence that exemplify Citi’s values, mission and principles and enhance its diversity and ethical, social and environmental impacts.

Many More MPS and Sustainability Stories

The synergy between MPS and sustainability doesn’t stop there. Other examples of MPS and collaborative sustainability come to mind:

FCA US, the seventh-largest automaker in the world, worked with Xerox to bring consistent document services to over 50 offices and manufacturing plants in the United States, Mexico and Canada. Headquartered in Michigan, FCA US is a member of the Fiat Chrysler Automobiles NV family. An extensive MPS assessment [links to assessment blog] included a closer look at the company’s printing practices, document security, productivity and sustainability. A global MPS solution tailored to the manufacturer’s unique business processes includes “Follow Me Print” software. End users only print when and where they really need to, resulting in lower printing costs, improved document security and enhanced sustainability. This was also an award-winning partnership, with Xerox earning recognition at the sixth annual Qualitas awards ceremony for FCA US suppliers who demonstrate extraordinary commitment in quality, innovation and continuous improvement.

A major French retailer made sustainability a priority decades ago. Today their sustainability practice includes MPS and a tool that gives employees insight into their printing habits and shows how to make changes for the better. Combining the tool with stronger print policies led to a 40% cut in print volumes in two years.

New York, the most populated city in the United States turned to MPS and in the process achieved impressive sustainability results. With more than eight million residents, it takes dozens of NYC agencies to keep the city’s five boroughs running, providing everything from police and fire services, to health clinics, to parks and recreation. Those agencies use thousands of print devices to get their work done and serve citizens. Participating MPS agencies have seen an average of 70 percent reduction in energy use, 68 percent decrease in solid waste, and 71 percent decrease in greenhouse gases.

New Haven Public Schools and the City of New Haven offer another MPS and sustainability story. Together the two had more than 1,000 single-function personal printers, laser printers, copiers, scanners and fax machines, which were difficult to manage and costly to maintain. With MPS, they replaced hundreds of inefficient legacy devices with energy-efficient multifunction devices. New Haven reported projected savings of approximately $3.5 million over five years, and decreased energy output and reduced paper use by 50 percent.

Learn more about real ways MPS partners support sustainable business through:

  • Carbon footprint reduction
  • Reducing waste
  • Clean air and water from clean manufacturing
  • Paper and recycled paper

Sustainability might not be the sole factor in your document management decision, but it should be part of it. These stories can help.