(This post originally appeared on the Xerox Small Business Blog. It’s republished here because mid-sized and large enterprises can also benefit from print-on-demand security and savings.)
Two of the most common words we hear when talking with business owners about their goals and challenges are cost and security. Typically, managers are concerned with cutting one (cost) and boosting the other (security). It isn’t often that one simple feature can help them accomplish both. That’s why we love Print-on-Demand and the far-reaching benefits it offers for every business.
Understanding Print-on-Demand and Secure Print
Print-on-demand (or pull printing) means that the printer or multifunction printer (MFP) only releases the document when the person who sent the print job arrives at the printer and enters their PIN (personal identification number) code or uses a swipe card.
The Secure Print feature, which is standard on all Xerox ConnectKey®-enabled MFPs, is simple to use and simple to understand. It is automatically activated whenever someone sends a job to print, giving you hands off security you never have to think about.
How Print-on-Demand Protects Your Business
As we’ve warned before, an unsecured printer is a security breach waiting to happen. An astonishing 90 percent of businesses have suffered security breaches because of unsecured printing, and it is very commonly caused by simple human error – like a sensitive document left lying in a printer tray. Print-on-Demand is your first line of defense against this threat, and perhaps the easiest and most affordable way to prevent it as well.
Sensitive documents pass through every business, whether they include a customer’s credit card information, a new employee’s social security numbers, patient medical information, or details about a confidential work project. Built-in secure print helps to protect these documents from falling into the wrong hands and putting your business – and perhaps your reputation – at risk.
Cutting Your Print Costs
Those unsecured documents left in the printer tray are costing you more than your security. Why pay to print documents that are never picked up? It’s a waste of paper, ink, toner and even electricity. According to Nuance Print Management, approximately 50% of printed pages get thrown away, and 20% never even get picked up. That’s a huge amount of waste that can easily be prevented with pull printing.
Because the print-on-demand principles are the same for all Xerox products offering Secure Print, this video is a great way to check out the feature in action: Send and Receive a Secure Print on the Xerox WorkCentre 7500 Series.
Finding the Right Print Device
All of Xerox’s ConnectKey-enabled devices offer secure print to help you protect your sensitive information and prevent unnecessary print waste. Both the Versalink (for smaller work groups) and Altalink (for high volume printing) devices from Xerox give you the option of requiring authentication before a print job starts and also allowing for password protection of files, to help protect sensitive information from being mistakenly sent to or viewed by the wrong recipient. Enabled with ConnectKey® Technology, these devices also offer a wide range of security and productivity features that turn them from simple scan, fax and copy devices into true workplace assistants.
To learn more about how ConnectKey® Technology can boost your productivity, cut your costs and make your business more secure, visit https://www.xerox.com/en-us/connectkey or contact a Xerox channel partner today.
Want to know if your printer has the secure print feature? That’s easy too. Just visit the support page and enter your model number, then search “Secure Print” to see if the feature is available and how to use it.
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