26 Reasons You Might Need an MPS Assessment

Carro Ford, Xerox Corp.

You might be surprised at how many ways Managed Print Services (MPS) can improve your business. While cost is often the main driver for exploring MPS, its value can touch many other areas of your enterprise. You won’t know how much until you have an MPS assessment. That’s the first step in learning where and how MPS can transform your document environment.

Have a look at this list and see how many challenges apply to your organization. You can gain valuable insights and guidance from an MPS assessment if you struggle with:

Cost-based Drivers

1. Escalating costs of existing print infrastructure

2. Pressure to reduce business costs in general

3. Increase spend predictability

4. Cost reduction mandates to reduce print spend specifically

5. Balancing operating expense versus capital spend

6. Identifying hidden costs of equipment, archiving and business processes

7. Pressure to improve revenue and margins

Governance Issues

8. Lack of understanding of existing print infrastructure

9. No ability to track and measure print environment

10. Managing large population of unconnected output devices

11. Managing Multi-vendor environment with multiple supplier contracts

12. High concentration of desktop devices

13. Current MPS contract ending in 12-18 months

14. Struggling to meet sustainability goals

Location-based Challenges

15. Integrating systems due to mergers, acquisitions or consolidation

16. Newly merged organizations seeking efficiency and savings

17. Distributed offices and multiple locations

18. Autonomous departments making their own buying decisions

19. Growing mobile workforce or widely distributed workers

Strategic, Process and Market Considerations

20. More efficiency in paper-intensive business processes

21. Customer needs that are creating new document or workflow requirements

22. Little understanding of how printed documents get used

23. Print infrastructure not aligned to business needs

24. Increasing focus on operational efficiency due to competitive pressures

25. Highly regulated, document-intensive industry such as financial services and healthcare

26. High degree of security and compliance requirements

Even if you experience just a few of these, MPS can bring significant change. The more problems MPS can solve for you, the better your MPS ROI. An MPS assessment offers data-driven guidance for fast, long-lasting improvements. You may need an assessment — and Managed Print Services – far more than you realize.

Still have questions about Managed Print Services? You’ll find lots of answers in this free guide: “12 MPS Questions You Should Be Asking.”