Cloud-based Processes, MPS and Devices: Making the Digital Workplace a Reality

Cloud-based document processes are leading the way to making the digital workplace a reality. This blog has been updated with new information on how apps and the cloud help organizations build a digital workplace.

There’s an opportunity to fire your business up to the next level, but it’s really not a choice. If you don’t innovate the way you work and connect, you risk being left behind, and that includes being abandoned by customers and business partners. You may also drag down teams of knowledge workers and support staff who use documents day in and day out to drive the business and support customers.

Digital Transformation (DX) is not going away, but it doesn’t have to be intimidating. In the digital workplace, it involves real things like workflow automation, analytics, artificial intelligence and machine learning, and guess what? So do the latest intelligent multifunction printers for the office. Today, digital printers and multifunction devices perform at the intersection of analog and digital and tie into the processes that work teams and organizations use to produce, share and communicate information.

In the hands of a strategic MPS vendor, devices become conduits for automated workflow, productivity, operational efficiency, information security and more. If DX is on your priority list or at least on your radar, you can look to your MPS partner to guide you along the DX journey.

Cloud-based Document Processes Drive Automation and Transformation

Mobile apps and cloud-based document processes give employees more flexibility through automation, no matter what size the organization or where you work.

Combining Xerox® ConnectKey® technology with managed print services creates an optimized infrastructure for this digital transformation. Your MPS partner’s assessment tools and tactical approach ensure you have the right mix of technology, apps and solutions customizable to large or small scales. Comprehensive device, document and data security bring built-in protections that meet and exceed industry standards and government regulations.

At the heart of the digital workplace are multifunction printers like those built on ConnectKey technology. More than machines, these workplace assistants become part of the fabric of your digital transformation. This productivity-driven ecosystem combines all the technologies, capabilities and extensibility you need to let your work—and work teams—flow.

How to Optimize Business Process Infrastructure

When Xerox took a leadership position in Quocirca’s worldwide market landscape report for the ninth consecutive time, ConnectKey technology was cited as one of the reasons for the selection.

“Xerox’s consistency of leadership in this space has once again landed them on top for a ninth year,” said Louella Fernandes, associate director, Quocirca. “Xerox’s track record in multi-vendor support, global delivery, comprehensive analytics and reporting paired with the now proven strength of ConnectKey technology, solidifies the company’s continued strength in the MPS market.”

This October 2, 2018 release offers more background on how Xerox solidified its place at the top of the managed print services (MPS) market.

Visit App Gallery for Automation Tools

ConnectKey-enabled devices combine easy, app-based functionality with MPS and smart printers to accelerate your paper-to digital transformation. A large and growing library of downloadable apps helps organizations automate processes, saving time and improving workforce productivity. Companies use the App Gallery to download serverless apps like Print from Dropbox™ and Scan to Microsoft® Office 365® directly from the user interface. Native apps can simplify print, scan and copy functions and give access to contact lists and frequently used locations. Talk with your MPS partner about adding ConnectKey technology and apps to your workplace.

How Cloud-Ready Apps Automate Department Processes

Your workforce gains a different level of flexibility and efficiency. For example, single-touch, cloud-connected apps allow users to scan directly to or from popular cloud-based repositories like Dropbox™, Google Drive™ and Scan to/Print from Microsoft® Office 365®. Users can transform their paper documents into searchable PDFs right at the device. Users also have other options for hard-copy-to-digital document integration with proprietary and third-party document management systems like Microsoft SharePoint® and Xerox® DocuShare®.

Cloud-Based Business Processes for Mobile Employees

Users can manage work from anywhere, via laptop, tablet or smart phone. On-the-move employees can print, scan and share docs from their mobile devices, which become work hubs through Xerox ConnectKey® Technology. Download, share, print, scan, distribute and even translate documents on the go, simply by tapping an app.

Mobility-Driven DX

Your digitally enabled workforce might be mobile and customer-facing, or they might work with sensitive information outside the cubicle. Wherever employees go and whatever they do, digital devices, including intelligent MFPs, are part of the new digital workplace and the DX shaping it.

The untethered, digital worker can take along the documents needed to do the work. They just don’t have to print and carry them. Just “DX” it. DX has contributed to the expanded accessibility and flow of information, and MFPs have kept up. The latest intelligent multifunction printer lets users tap, swipe and pinch their way through tasks and functions with mobile-like ease.

Work from anywhere when mobility has been baked into device design:

  • Print from all your devices without complexity
  • Securely print when you’re away from the office
  • Connect to cloud services to quickly access information

Smartphones, Tablets and Multifunction Printers

Don’t assume DX is just about tablets and smartphones. Multifunction device technology also matters to the digitally transformed workplace, because it impacts the productivity of business teams. Less-equipped devices can be obstacles to digital workflow. DX enabled through managed print and document services drives greater productivity into your devices, workflow and day-to-day work.

Today’s imaging systems have been re-thought, re-designed and re-created as modern participants in DX. Multifunction peripherals belong to the Internet of Things, putting them at the forefront of all things digital. With MPS and MFPs, you tap the potential of DX faster to achieve new levels of productivity. Employees work the way they prefer – from any device – with maximum security and easy connectivity to and from both cloud and network-based locations.

Making customers, employees and shareholders happy and rewarded is an outcome worth pursuing through DX combined with Managed Print and Document Services. If your organization has fleets of connected devices, learn more about their DX-fueling capabilities. This ebook is a good start.

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